Information you give to us or we collect about you.

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This is information about you that you give us by filling in forms on our site www.getropedin.co.uk/dominion  (our site) or by corresponding with us by e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a promotion or survey, and when you report a problem with our site.

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The information you give us or we collect about you may include the following:

• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.

  • Date of birth.

  • Gender.

• Copy of driving license

• Photographs.

 

Information we collect about you when you visit our website.

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With regard to each of your visits to our site we will automatically collect the following information:

• technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, browser type and version, browser plug-in types and versions, operating system and platform

• information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for’, page response times, download errors, length of visits to certain pages, page interaction information, methods used to browse away from the page and any phone number used to call our customer service number.

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Purposes of the processing and the legal basis for the processing

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Our legal basis for the processing of personal data is our legitimate interests, described in more detail below. Your personal data may be used for the following purposes:

• To ensure that you are not on a registered public listing and could cause a threat to the safety of those attending an event.

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We will use your sensitive personal information in the following ways:

• To help us ensure that you are a real person

• To help verify your identity and also the verification process for becoming a member through the use of references

• To help us ensure the safety and wellbeing of all who attend the event

• To ensure proper matching of singles at the event

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With your permission and/or where permitted by law, Dominion may also use your personal data for marketing purposes, which may include contacting you by email with information, news, and offers on the Dominion’s upcoming events. You will not be sent any unlawful marketing or spam. Dominion will always work to fully protect your rights and comply with its obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will rely on legal obligation in some cases, where we are required by law or regulation to process your data.

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Our Legitimate Interests

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Our legitimate interests in collecting and retaining your personal data is described below:

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As event organisers it is our duty to make sure that the safety and wellbeing of all who attend is paramount. We therefore want to always make sure that everyone who attends is properly vetted to make sure that those coming are safe to do so. The vetting process may include talking to your references and checking on fetlife banned lists for your username.

 

Consent

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Should we want or need to rely on consent to lawfully process your data, we will request your consent by email or by an online process for the specific activity that we require consent for and record your response on our system.  Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

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Do you have to provide us with personal data?

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You may refuse to give us your personal and sensitive personal data. Furthermore, you have the right to ask us to delete, change or stop processing your data that we have already received or collected. If you do not provide us with personal or sensitive personal data, or if you request a restriction of processing however, we may not be able to provide you with the services that you have requested and that are stated in this policy.

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Where we store and process your personal data

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All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

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Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

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Your rights

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You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for marketing purposes or if we intend to disclose your information to any third party for marketing purposes. We will collect express consent from you, if legally required, prior to using your personal data for marketing purposes.

You can exercise the right to not have your data used for marketing purposes at any time by contacting us at dominion.team123@gmail.com

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Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliate. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

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The UK GDPR provides you with the right to:

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

• Request the transfer of your personal information to another party in certain formats, if practicable.

• Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link:  https://ico.org.uk/concerns/.

 

Access to information  

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The Data Protection Act 2018 and the UK GDPR give you the right to access information held about you.  We also encourage you to contact us to ensure your data is accurate and complete. Your right of access can be exercised in accordance with the Act and the UK GDPR.

A subject access request should be submitted to dominion.team123@gmail.com . No fee will apply unless the requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character. In such circumstances, we may charge a fee or refuse to act on the request.

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Changes to our privacy notice  

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Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

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Contact  

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Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to dominion.team123@gmail.com